Internal Posting - Departmental - Executive Administrator - DPW - AFSCME Local 3092
Share this Job
City of Newton
Posted March 22, 2021
Employment Type Full-time, Non-exempt
Compensation $54,118.14 - $72,731.10
Company City of Newton
Location 1000 Commonwealth Ave, HR Dept., Room 101
Newton, MA 02459
US
DESCRIPTORS
WELCOME

The City of Newton, Massachusetts is currently seeking qualified and interested candidates to join our team of dedicated public servants!

Dear future team member,

I am very pleased that you have decided to visit the City of Newton Recruitment Page provided to us through our Applicant Tracking System and partners at Hyrell. Provided below are details about the City of Newton, both as a community and as an employer, as well as details relating to the position which you have shown an interest in.

I recognize and respect the amount of time you are about to invest by applying for an open position with the City of Newton. If you complete this job application, you will be kept informed via email (and text messages, if you opt in) throughout the evaluation process. By continuing with this job application, you will be asked to answer job-specific questions. Upon receipt of your responses, we will evaluate your submission. If you are selected for a personal interview, you will receive an email or text with scheduling instructions.

The City of Newton places a high value on diversity, equity and inclusion, and on ensuring that our employees are representative of the multi-cultural community we serve.  Therefore, we strongly encourage applications from all walks of life, and education and experience levels, to considering applying with us.

We hope that you will find our online job application and process applicant friendly and we look forward to considering your candidacy for one of the great roles we have available with the City of Newton.

Sincerely,

Michelle Pizzi O’Brien, M.P.A.
Director of Human Resources

COMPANY DESCRIPTION
Settled in 1630, Newton, Massachusetts is a vibrant community comprised of 13 distinctive villages. Located just outside of Boston, Newton is well respected for the quality of education, community life, exceptional homes, and beautiful open spaces. Newton has frequently been voted as one of the 10 best communities to live in. 

We place high value on diversity and on ensuring that City employees are representative of the multi-cultural community we serve, so we encourage you to continue with this applicant friendly, online job application!

The City of Newton is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
JOB DESCRIPTION

Provides administrative support to the Commissioner. Coordinates projects and work assignments to maximize the efficiency of departmental staff, achieve immediate goals and expedite completion of overall departmental objectives and deadlines. Assists in synchronizing operations of six separate divisions through respective division heads. Coordinates with other departments within the City, researching various federal, state and city laws, rules, and regulations. Responds to citizens' problems/complaints on behalf of the Commissioner and resolves residents' problems whenever possible. Oversees public space permitted usage programs. Assists in the preparation of the department budget.
RESPONSIBILITIES
  • Performs and prioritizes administrative functions on behalf of the Commissioner. Maintains departmental tracking records for personnel evaluations, attendance, uniforms, and other department-wide issues. Drafts correspondence and maintains correspondence file including communication with intra/inter department personnel, elected officials, outside agencies and the public.
  • Works with Business Manager to ensure office administrative activities, including budget preparation, accounts payable and payroll are completed in an accurate and efficient manner.
  • Coordinates and directs the resolution of problems and concerns directed to the Department of Public Works in conjunction with Customer Service operations or makes referrals for additional assistance. Serves as a back-up customer service representative on an as-needed basis.
  • Effectively communicates Department of Public Works’ policies and procedures to residents and other parties and follows up, in a timely manner, on all issues. Manages department website and oversees social media and other forms of public outreach for Department of Public Works.
  • Coordinates and directs the confidential personnel and legal matters of the Commissioner.
  • Organizes and directs the processing of departmental grievances and arbitration submissions.
  • Monitors the progress of projects and action items assigned by the Commissioner to supervisory staff and reports status back to the Commissioner.
  • Processes special event permits for races, walks, gatherings, and the display of banners. Ensures that proper liability insurance has been obtained when necessary. Coordinates street closings with Police Department, Fire Department, other departments, and other interested parties.
  • Manages the vendor box program, including assignment and assessment of location sites as well as payment to the City. Responsible for permitting temporary signage on public streets & sidewalks. Responds to, investigates, and initiates corrective action for encroachment on public streets & sidewalks issues.
  • Schedules various department, committee, and commission meetings. Prepares agendas, distributes meeting minutes.
  • Follows and adheres to department, City and other government rules, regulations, policies, and procedures.
  • Assists in winter storm operations at City storm center as part of 24-hour/day-rotation roster.
  • Attends and participates in staff and other meetings and workshops.
  • Performs other related duties as required and directed.
QUALIFICATIONS
  • Bachelor's Degree and three to five years of related experience and/or training. Knowledge of administrative office procedures and the operation of office equipment such as personal computers and computer software, word processing and spreadsheet applications. Municipal experience is desirable, or any equivalent combination of education and experience. A strong commitment to public service required.
BENEFITS
  • City Retirement (Mandatory)
  • 457 Deferred Compensation plans
  • Dental insurance
  • Flexible Spending Accounts
  • Health insurance
  • Metro Credit Union
  • Tuition Reimbursement