Library: A Complete Overview

The Library tab is where all of the information needed to manage your company's position postings is stored, including Position Templates, Position Elements, Message Templates, and Picklists.



From the Library, you can:

• Create and manage position information (Position Templates and Position Elements)
  
  
• Edit standard e-mail verbiage used during the hiring process (Message Templates) 

• Create and modify drop-down menu options of lists for applicants/users (Picklists).

A Position Template is a fully-populated position posting that includes its own job description, responsibilities, qualifications, benefits, and job-specific questions (which are referred to as Position Elements). The Library enables you to create a template of every position it takes to run your business, and you can add or change the Position Templates at any time.

In addition, from within your Library, you have access to the Community Library, which is an unlimited collection of pre-written Position Templates and Position Elements. You can import these Position Templates and Position Elements into your Library to create a baseline for your job postings. Once your Position Templates are complete, you can assign them to areas within your company so that users can post the positions and start the hiring process.

Position Elements make up your complete position posting package within a Position Template. See Position Elements for more information.

The Message Templates area of the Library comes pre-populated with automatic e-mail messages that are sent during the hiring process. If you have access to this area, you can edit the content of the e-mails as needed. Edits made will pre-populate each time the corresponding Message Template auto-loads prior to being manually sent.

The Picklists area of the Library includes pre-populated information for various list boxes within the system. If you have access to this area, you can edit the content as needed.

Notes: Some of the content in the e-mail is populated by the system when the e-mail is sent (such as ##name##). If you edit or remove this content, the system-populated information cannot be generated.