Recruiting & Hiring Blog for HR Professionals

Write a Standout Job Description with This Free Template!


Another job requisition granted, another job description to be written. Next up is getting all those important job details down on paper. But where do you begin? Rather than sit there and suffer from a severe case of writer’s block, we think you could use a head start. 

To make writing a job posting easy as pie, use this free printable template as your guide. Here’s a sneak peek at the writing tips you get with our handy template:

Job Title

• Use a job title prospective applicants are likely to search for on a day-to-day basis.

• Keep the title simple and direct.

• Make it searchable and relevant by strategically incorporating keywords and phrases. 

Department and Location

• If your company has multiple offices in various locations, specify the location, city and state where the role will be based.

• Location-specific keywords will also increase the searchability of your posting.

Overview – What Your Role Is All About

• Summarize the role in 2-3 sentences. Keep it short and concise. 

• Briefly describe how this position supports the department, corporate mission and goals.

• Don’t forget to inject some personality that aligns with your company voice and culture.

Core Responsibilities – The Day-to-Day Responsibilities of the Role

• Include a bulleted list of the key responsibilities essential for the role. 

• Don’t feel compelled to include every single responsibility. 

• Keep your day-to-day responsibilities at a high level by including 8-10 of the most important ones. 

• Use commonly searched terms to describe everyday job activities so applicants can easily find your posting.

Skills and Qualifications – What the Candidate Will Need to Do the Job

• Outline the work experience and desired skills for this position.

• Keep your requirements flexible. If you set your requirements too high, you may scare off some great prospects.

• Shorten your list of requirements, or simply separate your list into “Must Have Skills” and “Preferred Skills” to increase your applicant pool.

• Consider the certifications and/or legal requirements for job descriptions in your industry and state.

About Your Company – Who You Are

• Include 1-2 sentences about your company, corporate mission statement or values.

• Describe the type of environment the candidate will be working in.

• Include information about benefits and company perks.

Final Checklist

Once you have a draft of your job description ready, it’s time to pull out the red pen and edit. Ask yourself:

Would someone outside of your company easily understand the job title? If not, revise it and keep relevant keywords in mind. 

Are the responsibilities clear and concise? If not, scrap any unnecessary bullet points so only the most important ones are left. 

Is the job description interesting and compelling? If not, add some personality and additional information about your company’s culture. 

Does it provide a realistic description of the role’s day-to-day responsibilities? If not, try to make your responsibilities more specific or include testimonials from existing employees. 

Topics: Job Description Writing Tips, job description

This is disclaimer text. We’ve shared these tips to help educate you on social media employment screenings and considerations for your business — this information should not be construed as legal advice. But if your company chooses to screen applicants on social media or want to explore the topic even further, consult with an attorney for advice related to this screening tactic.

Photo credit: photographer via website

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